How do task management tools help with project management?
Juggling multiple projects that each involve many tasks, departments, team members, and a slew of other responsibilities ensure that a good manager’s head will constantly be running from the minute they wake up until well after they’ve gone to sleep. To keep things simpler and more organised, the best managers utilise a task manager. Task management tools are loaded with features and functionality that help teams, and managers collaborate better, create to-do lists, and stay organised across multiple tasks, projects, and offices.
What Exactly is a Task Management tool?
Task management platforms have several functions that provide useful tools to organise and then lighten the load for both managers and workers. Essentially, a task manager is designed to manage one or more tasks from start to finish, covering every aspect of the task. This can include time estimates, task scheduling and various aspects of planning the implementation and completion of the work item.
How can I use Collabow’s Task Management tool?
Collabow’s Task management tool can be used to support both companies and individuals. It allows you to share work that needs to be completed by:
Creating projects
Adding tasks
Setting due dates
Assigning responsibility
Discuss the details in the chat
Sharing cloud-stored files
In this example, I will demonstrate how to use Collabow’s quick and easy task management tool to create a task list for posting a blog.
First, locate the Task Management menu, then click Add Project to create a new project.
Once you have created a project, click the Add Task button. This will open the window below, where you can include information about the task, such as a title, start and due date, sub-tasks, files, web links and priority. You can also delegate tasks by assigning them to someone in your team using the Assignee option.
Once you have assigned a task, the recipient will receive an email notification. From there, they can update the information, comment and keep the task’s status up to date. Once complete, simply mark the task as ‘Done’, and move on to the next most important thing.
We’ve create a short video to show demonstrate Collabow’s task management in action. Enjoy
Key Variables To Consider When Selecting a File Site or Program
When deciding which is the best file-sharing solution to solve your business needs. The following considerations will play an essential role in the decision
1. Speed
The speed of file sharing is essential when collaborating online or sharing files remotely. Thankfully, with clickable links, you can instantly share a file. However, speed still matters because how fast you send a file depends on how fast it is uploaded to the cloud storage.
2. Security and Privacy
The security that your data is encrypted and the privacy that no unauthorized user can access your data are also very important. Therefore, when a user selects a tool for file sharing or uses it as cloud storage, security and privacy also matter.
3. File Size and Bandwidth limit
The file size limit shows the maximum size of files that can be shared in one day or once. The bandwidth limit expresses the usage by each user to download the stored data. The higher the file size and bandwidth limit, the better.
4. Cloud Storage Size
Cloud storage size is a general factor that matters when choosing a file-sharing website to collaborate with others or share different file formats remotely.
5. Price
Of course, if a tool is affordable and fits your budget, it will only be worth considering. Therefore, pricing is also an important consideration when choosing a tool.
Collabow
Collabow is a new file storage service based in the UK and is the most ground-breaking company in the group. The workspace has an intuitive, user-friendly and straightforward design that makes it easy for users to get on board, collaborate and be productive. Managing, sharing, transferring and storing files is streamlined using the file management platform. It comes packed with productivity features, including to-do lists, task management, chat, and timelines.
Pros
Cons
Quick and easy file sharing
-Mobile app currently unavailable
Access files anywhere with cloud storage
Lesser known platform
Compatible with all OS
Starter profile doesn’t have all features available in the Pro package
Free storage
Better User Interface on laptops and Tablets
Convenient and Easy to use interface
Frequently added features
Growing in popularity
Excellent Customer Service
Pricing
Collabow has free and paid versions
Starter (Free)
Pro £5.50/month
Business £8.50/month
Supported OS
Online file sharing site supports Windows, Android, macOS, and iOS
Editor’s Review – Recommended
Collabow is the best free method to transfer files across different devices in a seamless way. It is a web-based tool that is efficient, quick, and intuitive. Whether you want the best free file-sharing website or want to collaborate with team members, Collabow’s web platform is an all-in-one tool. You can share files without the hassle of uploading files from your phone to the web client or downloading your files from the web to your phone. . Collabow is compatible with Mac and Windows and even offers a free plan to users.
Google Drive
Google Drive is a cloud storage developed by Google that users can capitalize on to store their data, share large files as a clickable link, and ensure that data is secure. Different space subscriptions offer you data storage according to your needs.
Pros
Cons
Easy file sharing with an online file-sharing site
No password protection makes it a vulnerable file-sharing tool
Access files anywhere with cloud storage
Limit the file size you can upload in a day
Compatible with all OS
Internet connection is necessary for real-time sharing
Free storage up to 15 GB
Convenient and Easy to use interface
Pricing
Google Drive has free and paid versions.
Personal(Free)
Business £8.28/month
Supported OS
Online file sharing site supports Windows, Android, macOS, and iOS
Editor’s Review
Google Drive is a popular free storage that most Android and Windows users capitalize on. File sharing is easy with Google Drive, no matter what size. It is the best personal use file sharing site that can be additionally used to collaborate with your work teams in real-time
Dropbox
DropBox is the next file-sharing website and program that is worth talking about. The tool has improved a lot over time, and currently, you can sync your data across all devices, from smartphones to laptops.
The main features of DropBox are as follows:
Upload and easily share your photos, documents, and other files
Cloud storage
Arrange files in folders for easy access
Collaborate with your teams with real-time synchronization
File size up to 50 GB
Synchronize data across all devices
Pros
Cons
Easy file sharing in a secure way
Freemium model offers only 2 GB storage
Direct sharing with a clickable link
Pricing plans are expensive
Automatic backup and data synchronization across all devices
Advanced features like password protection & download tracking are not available
Free plans for limited use
Pricing
Here are the pricing plans for Dropbox
Individual (Plus): £7.99/month
Growing teams (Standard): £12/month
Supported OS
Available for all operating systems like Android, iOS, Windows, macOS
Editor’s Review
It is an easy-to-use software with a very intuitive user interface that provides you with better security features and control over file storage and sharing.
iCloud
iCloud is also an online service based on cloud storage that lets you store files in the way you want. You can upload and share different file formats like photos, documents, music, contacts, books, and much more. Cloud storage automatically creates data backups to avoid any data loss.
The main features of iCloud Drive are as follow:
Store and share multiple file formats
Apple’s email servers and calendars can also be integrated with iCloud
Apple’s inherent tool is also available for other operating systems
Password protection to increase the security of your data saved
iCloud storage is the best option you can capitalize on for file sharing across Apple devices or other operating systems. No matter what file size you want to share or create a backup, Apple’s iCloud is one of the most secure tools you will come across.
Box
Box is also popular cloud storage that can be capitalized on for file storage, management, and sharing with multiple users for personal or professional use. You can collaborate with different users in real-time regardless of the operating system. Besides, the intuitive user interface is also one reason you should choose Box.
The main features of Box are as follows:
File sharing, storage, and backup
Advanced security features and controls with intelligent threat detection
Seamless integration with over 1400 apps, including popular ones like Slack, GSuite, etc.
Share files or collaborate with other users without worrying about confidentiality
Pros
Cons
Advanced security for sharing sensitive data
Desktop sync can be slower than expected
Upload limit higher than other cloud storage
The user interface needs improvement regarding ease of use and speed
Easy to retrieve your lost data
Plans are expensive
Supports multiple languages and all regions of the world
Android Web
The main features of AirDroid web are as follows:
Transfer files from one device to another remotely
Control other devices remotely with AirDroid Personal Web
Screen sharing or mirroring to view your Android screen on a laptop
Find Phone feature to locate a lost device
Remove data or create backup files remotely
Pros
Cons
Intuitive interface for easy navigation
File size limit of up to 200 MB
Wireless file transfer across devices
Internet speed can affect a file transfer
Advanced security features
Additional features like screen mirror, remote control, etc.
Editor Review
AirDroid web is a free tool with multiple capabilities. If you want a solution for more than just file transferring, you must try AirDroid web. Besides, it is the best solution for managing and controlling your device.
WeTransfer
WeTransfer is also a file-sharing website and cloud storage that lets you share files easily across different devices and users around the world. Cloud storage offers many interesting features, including deleting or resending transfers, password-protected transfers, etc. You can directly share files or clickable links with anyone with WeTransfer.
The main features of WeTransfer are as follows:
You can choose how long to make the transfer available in storage
Password-protected transfers make it best for confidentiality
Track download feature lets you see how many times transferred files have been downloaded by other users
Resend, delete or forward the file transfers
Pros
Cons
Control over who can view, edit, or share your transferred files
There is no freemium model like other solution providers
Autoexpiring links are secure
No password protection protocols
Password-protected transfers
Reports of sending large data to the wrong recipients
Intuitive user interface
Editor Review
If you want to transfer files to multiple people at a time, WeTransfer is a good option. Besides, advanced controls like password protection and auto expiring links make it a good choice for business use and sharing sensitive data. However, if you are looking for a personal file-sharing website, WeTransfer might not be for you.
Media Fire
Last but not least, MediaFire is also trustable third-party cloud storage that can be used for file sharing with different people using other devices. The free tool makes it possible to access your data anytime, anywhere.
The main features of MediaFire are as follows:
Easily store, edit, and sort your data for free
Unlimited bandwidth and downloads with any subscription
You can collaborate with other people, from your colleagues to clients
Batch uploading and sharing of files are available.
A one-time link maintains the privacy of your data
Pros
Cons
A free-to-use tool with unlimited downloads and usage
The desktop sync client is not as effective
One-time link limits file sharing with unauthorized people
The free version has too many ads
Affordable pricing
No file encryption or versioning
Easy to share files of any size
Editor Review
It is the best choice if you want an inexpensive solution as an independent professional who has to collaborate and share files very often. However, if you are looking for more than file sharing, it might not be an effective solution.
Conclusion
We have shared different tools that can be capitalized on to transfer files remotely from one device to another. You can also share files via email using the tools mentioned. However, Collabow is the best among all due to easy to use interface, free starter profile additional features.
File sharing is the public or private sharing of files or folders on a computer connected to a network. Files can easily be shared outside a network via removable media, but the term file sharing almost always refers to sharing files on a network. File sharing allows several people to use the same file data.
Pros of file-sharing programs
Cost
Purchasing physical storage can be expensive. Without the need for hardware, cloud storage is exceptionally cheaper per GB than using external drives.
Accessibility
Using the cloud for storage gives you access to your files from anywhere that has an internet connection.
Recovery
In the event of a hard drive failure or other hardware malfunction, you can access your files on the cloud. It acts as a backup solution for your local storage on physical drives.
Syncing and Updating
When you are working with cloud storage, every time you make changes to a file, it will be synced and updated across all of your devices from which you access the cloud.
Security
Cloud storage providers add additional layers of security to their services. Since there are many people with files stored on the cloud, these providers go to added lengths to make sure your files don’t get accessed by someone who shouldn’t
Cons of file-sharing programs:
Internet Connection
Cloud-based storage is dependent on having an internet connection. If you are on a slow network you may have issues accessing your storage. In the event you find yourself somewhere without the internet, you won’t be able to access your files.
Costs
There are additional costs for uploading and downloading files from the cloud. These can quickly add up if you are trying to access lots of files often.
Support
Support for cloud storage isn’t the best, especially if you are using a free version of a cloud provider. Many providers refer you to a knowledge base or FAQs
Privacy
When you use a cloud provider, your data is no longer on your physical storage. So who is responsible for making sure that data is secure? That’s a grey area that is still being figured out.
Comparison
File-sharing sites provide services to access digital media like photos, videos, documents, etc, from anywhere for its users. It will help you to transfer large files conveniently. It will also help you to collaborate easily worldwide. This article has selected the best file-sharing platforms and highlighted their key features. Use this article to assist you in finding the best file-sharing platform for your requirements.
At Collabow, we think green and want to help save the environment while saving you money by using less paper. Collabow is a smart digital workspace that enables cloud file storage, transfers, information sharing and collaboration. Our main goal is to make sharing information fast, efficient and environmentally friendly.
Paper waste is a big issue in business, and if you can reduce paper waste in the workplace, you can positively impact the environment. Paper makes up the most significant part of offices’ un-recycled waste. According to research conducted by Kyocera, the average office worker in the UK uses up to 45 pieces of paper daily, and a staggering two-thirds of that is considered waste.
In the UK, we use over 9.9 million tonnes of paper each year, and it takes 24 trees to make just one tonne of paper. We need to make some changes and learn how to reduce paper usage, or better yet – know how to go paperless. Moreover, sustainability is important to employees, and 61% of people believe sustainability is mandatory for businesses to consider. Employees are interested in taking new steps to consider reducing the use of packaging, plastic and paper in business.
As a digital solution, Collabow is highly supportive of ways to save paper and initiatives that aim to create awareness and promote responsible disposal. So, we thought we’d share a few innovative ways to reduce paper waste in the workplace, which you can adopt in yours.
1. Use cloud storage for your files
Collabow is a green cloud file-sharing company that has saving the environment at the heart of its mission statement. Through Collabows features, you can store multiple formats, edit online using familiar formatting functions, and share documents or folders with your team or a single person. Plus, free storage space is also great as you can store multiple images and other content.
To see first-hand how Collabow enables companies to go paperless by digitising file sharing, start a free 7-day trial.
2. Think before you print
If you are wondering how to reduce paper waste in the office, printing less is an obvious choice. Using a printer to print out meeting agendas or presentations has become a habit for some of us. How often are those handouts referred to again if we think about it? You’ll find that most are left in the room or thrown away. In your next meeting, try adding the agenda to your Outlook invitation or emailing attendees your presentation in advance. Having a soft copy allows them to add notes or comments and gives them something they can refer to later. All documents can be stored and shared in the cloud. Being a software company, Collabow embraces technology to help us become paperless, and we take advantage of all paperless options.
3. Take paperless notes
If you’re a note-taker, some great online alternatives are available that enable you to work without pen and paper, and it’s a simple way to reduce paper wastage. We like the simplicity of the functions of Evernote, the ability to use it across multiple devices, and how widely used it is. Apple users can also take minutes using Apple Notes
File sharing is the accessing or sharing of files by one or more users. It is an integral part of day-to-day work activities for many people. We participate in file sharing when we email a word document to a colleague, collaborate on a PowerPoint presentation with others or send a spreadsheet.
To get the most out of file sharing, it helps to understand some of the most frequently used terms. I have listed the 12 most common terms below:
Cloud storage:
A platform that allows you to store your files online and access them from anywhere with an Internet connection on any of your devices.
Collaborate:
To work together on a shared task like writing and editing a Word document. The Collabow workspace allows numerous team members to access and edit a file.
Comments:
Collabow’s cloud storage allows you to add and respond to comments on a shared file such as a document, deck, spreadsheet or photo.
@comments:
If you use the @ symbol with a fellow collaborator’s name when commenting on a document, the @ mentioned person receives an email containing a link to your comment. By clicking on the link, they can take part in the conversation.
Edit:
When you share a file, you can designate whether the person you are sharing with can view the file only, edit and update the file or be a super user. Someone who has permission to edit a document can make and save changes to the file.
File naming convention:
Finding your files and shared files tends to go better when we adhere to a common pattern of file naming, also known as a file naming convention. For example, if you’re working on the 2022 sales plan, you might establish a naming convention that calls the file SalesPlan2021, SalesPlan2022 etc. That way, if someone is looking for the sales plan, they will be able to find the right file just by scanning the names. It’s wise to consider using the keywords and #tags in the file name so that others can find them via search or scrolling through the timeline.
File protection:
When your work and personal files are uploaded to the cloud you can access them even if your device is lost or broken.
File versioning:
A cloud storage service can maintain numerous versions of the same file. That way, if you or a team member makes unwanted changes to a document, you can easily restore a prior version that doesn’t have those changes.
Permissions and controls:
You can establish who may access your files. and, for each person with such access permissions, you can control their level of access, e.g., read-only, edit and update or super user
This feature enables you to share files with a password-protected link. Only people who have the link and know the password can access the file.
Security:
Cloud storage security is an essential element of file-sharing. A trusted cloud storage service has many protocols in place to protect your files from loss and from cyber threats such as ransomware. In general, protecting files is known as “data security.” When selecting a cloud storage service for your business, be sure your provider offers security options.
Tags:
Tags allow you to instantly categorise and label files for hassle-free searches. Tags also allow you to find your files wherever you have saved them.
Varied permissions:
You chose who is approved to view, comment on, edit or reshare files. You can limit access to one individual, a group or all company employees.
Version history:
With this feature, you can see every draft of the document since its initial creation or since a certain time frame, such as the past 30 days. Version history also guards your document in case of unwanted edits.
